Enhance Efficiency – Transform Your Workplace with a Smart Xerox® Printing Assistant
Workplaces are evolving rapidly in keeping with the changing technology, delivery formats, and business landscape. With teams always connected and on the go, whether in-office or remotely, the expectation from essential equipment like printers is also to be more than machines sitting in a corner and completing basic tasks like printing, scanning, or photocopying. A printer must help simplify daily tasks and save human hours, reduce hassle, boost productivity, and ensure security for sensitive information like payroll or legal files.
Imagine a team member in a satellite office needing to print, sign, and share a contract with a client halfway across the country. Today’s smart printing solutions can help get this done securely in minutes. This is the kind of streamlined efficiency that smart printers and multifunction devices powered by Xerox® bring to the table.
Unlock the Power of Mobile & Cloud Connectivity
The workforce is now flexible and may not work from 9 to 5 at an office. Mobile and cloud connectivity allows people to work from homes, cafes, airports, and coworking spaces. Businesses must upgrade to Xerox® devices equipped with ConnectKey® technology to leverage seamless integration with cloud services like Dropbox™, Google Drive™, and OneDrive®. How would it help? Let’s say a team member on the move for a sales pitch needs more copies of a presentation. Normally, they’d have to rush back to the office or find a print shop. But with these connected services, they can use their phone to send the file directly to the office printer and even set up notifications automatically for someone at the office to retrieve the copies.
The same holds true for hybrid teams, as mobile printing allows employees to securely print, scan, share, and even translate documents from their smartphones or tablets without the need for complex setups or IT assistance. This saves time and ensures continued productivity. With simple tap-based apps, your printer becomes a versatile tool that fits into this mobile workspace.
Prioritize Security with Robust Protection
Data breaches and the resulting chaos are an everyday headline in today’s world. In such a scenario, the security of your business information is non-negotiable. Sensitive documents like employee contracts or client invoices can be intercepted during transmission or be left in a vulnerable position in the printer queues or trays. Smart printers from Xerox® provide robust protection with security features like user authentication, encrypted data transfers, and automatic deletion of cached files.
Enjoy an Intuitive and Easy-to-use Interface
Xerox® multifunction printers with ConnectKey® technology take the operational confusion out. You don’t have to be an IT expert to use these machines effectively. The tablet-like design of the interface makes it as easy to use as a smartphone. You can scan a multi-page document directly or customize shortcuts for repetitive tasks very easily. For instance, a small accounting firm might set up end-of-month invoicing tasks like scanning, printing, and archiving files in specific folders with a single tap. This kind of user-friendly functionality saves time and effort and makes document management faster and efficient.
Automate Tasks with Powerful Xerox® Workflow Apps or Workplace Assistants for all Industries
Why waste time on repetitive tasks? What if you could have a printer that could print, translate documents, digitize handwritten notes, or even automate your expense reporting? Think about a busy HR department processing dozens of new employee contracts. Instead of manually scanning and filing each document, what if they could use an app to automatically sort and store files in the right digital folders?
Customizable office printers with Xerox® ConnectKey® technology have features that make them true workplace assistants, offering consistent user experience with the help of one-touch apps available through the Xerox App Gallery. They help reduce manual workloads, freeing up more time for your team to focus on their core strengths and responsibilities.
Enhance Sustainability with Smart Performance
Businesses are now more conscious than ever about their environmental footprints, and smart printing solutions from Xerox® are designed with eco-friendly features like automatic double-sided printing, energy-saving modes, toner-saving settings, setting print limits for employees, and using recycled paper. They can also promote more sustainable workplaces with analytics to help businesses track and reduce their paper and energy consumption.
