Flynn’s Network Printer Security Powered by Xerox^® in Manhattan, NYC

Recommended Configuration for ALL Networked Printers

To ensure your printers are secure, we recommend the following configurations for all networked printers. These steps will help protect your devices from external threats and enhance the Xerox^® network printer security experience. 

• Change Default Admin Passwords

  The first and most crucial step in network printer security is changing the default admin password on your printers. Default credentials are often the first targets for hackers, making them vulnerable entry points for cyber threats. We recommend setting a strong, unique password for the Xerox^® network printer security admin account to ensure unauthorized users cannot gain access to your printer’s settings. Important Note: If the printer is reset to factory defaults, the admin password will need to be restored.

• Secure Access Settings (HTTPS Only)

  Many network printers, including Xerox^® network printers, come with an embedded web server (EWS) that allows remote management. For maximum Xerox^® network printer security, it’s vital to configure the printer’s web access to be secure. Disable HTTP and enable HTTPS to ensure that any management or administrative activities are encrypted and secure from external threats.

• Regular Firmware Updates

  Firmware updates are essential for keeping your network printer security up to date. Manufacturers like Xerox^® regularly release updates to fix security vulnerabilities in printer operating systems. We recommend upgrading your printer firmware quarterly or more frequently, if possible, to mitigate potential risks. This is especially important for Xerox^® network printer security to ensure your printers are protected from the latest cyber threats.

• IP Filtering and Network Segmentation

  To limit access to your networked printers, configure them to use private IP space (e.g., the 10.0.0.0 network). Alternatively, you can use IP Filtering or set up local firewalls to restrict access to and from the LAN. These network security measures are essential for securing your Xerox^® network printer security settings and preventing unauthorized devices from connecting to your printers.

• Disable Unused Services and Protocols

  For optimal network printer security, it’s important to disable any unnecessary protocols and services, such as IPv6, FTP, IPP, Telnet, and AppleTalk. These services may open up unnecessary points of vulnerability. Disable features like EWS unless they are required for managing your printers. Keeping only essential services active ensures your Xerox^® network printer security is as tight as possible.

XEROX^® Specific Recommendations

As a trusted Xerox^® partner, we provide exclusive recommendations tailored to Xerox^® network printer security. These specific configurations help ensure that your printers stay secure and efficiently managed.

1. Xerox^® Printer Proxy System

At Flynn’s Office Solutions, we leverage Xerox’s proprietary printer proxy system. This system allows Xerox^® network printers to be placed on non-routable network spaces (such as the 10.x.x.x VLANs), making it more difficult for unauthorized users to gain access. Our team will help configure your Xerox^® network printers to work seamlessly with this system.

2. Service Access for Technicians

When a Xerox technician visits your office for service or maintenance, it’s essential to notify your IT team beforehand. This ensures that the technician can access the necessary systems without compromising your Xerox^® network printer security. We recommend implementing secure remote access protocols for technicians to follow, so they can perform their duties without exposing your system to risks.

3. Print Management for Sensitive Data

For businesses handling sensitive information, such as personal health data (ePHI) or government data (CUI/ITAR), Xerox^® network printer security includes additional safeguards. These features help ensure that sensitive documents are printed and scanned securely. We advise using PIN printing or user authentication for secure print jobs and ensuring scanned documents are emailed through encrypted systems.

Additional Considerations for All Printers

Beyond the standard configuration, businesses should consider the following additional security measures for their printers. These recommendations ensure that network printer security remains strong even in environments with high data sensitivity.

• Printer Usage in Sensitive Environments

  For businesses working with sensitive data, additional questions should be considered, such as:

  • Do employees immediately pick up printouts, especially sensitive documents?
    
    
  • Are secure printing options enabled on Xerox^® network printers?
    
    
  Is scan-to-email set up to use authorized mail relays?
  

• Secure Printing Practices

  Encourage employees to use PIN Printing for any sensitive documents. With PIN printing, documents will only print when the user enters their secure PIN at the printer. This prevents sensitive printouts from being left unattended, reducing the risk of unauthorized access.

• Visitor Access Restrictions

  Limit access to areas containing sensitive printing equipment. Visitors to locations where export-controlled or sensitive data is processed must be escorted or restricted from accessing printer areas. This ensures that only authorized personnel can interact with critical office equipment.